Digital Imaging

Paper....we all need it to do our work but it accumulates quickly. Our files grow fatter and fatter, and continue to grow. Traditional filing systems do make it easier to find our documents but the amount of paper keeps growing. Paper files are often hard to find. Records may not be in their proper folder or they may be 'borrowed' and then lost on somebody's desk. Document Imaging offers a better way to manage the records you rely on.

Just as the internet has boomed in popularity because of the fast access it provides to information stored in web pages, document imaging systems provide tremendous value because of the fast access they provide to information stored within an organisation's documents.

Document imaging builds on the strong points of paper documents: files are scanned or electronically converted and a high-resolution photocopy is stored on a hard drive or optical disk. Electronic "index cards" can then attach information to a document such as author, reference number or date created. Files can still be viewed, printed, shared and stored, but imaging adds an enormous advantage by giving documents active content.

No longer just ink on a page, document text is "read" by Optical Character Recognition (OCR) technology.

ProServe's system allows you to retrieve files by searching for any word or phrase in the text, by folder location or by "index card" information. Which documents people can read, and what actions or modifications they can perform on these documents, depends on their level of security which is controlled by the document imaging system.